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Reserving Space

To request space reservation at the Stanford Humanities Center, please submit an online request.  

Use of space at the Stanford Humanities Center is limited to academic events such as lectures, conferences and seminar meetings that are free and open to the public.

All reservations will be processed in the order in which received.  

The Humanities Center is host to an increasing number of events. For this reason, reservation requests will only be considered up to two (2) quarters at a time. 

ELIGIBILITY
All departments of Stanford University are eligible to use the facility according to the following priorities:

  • Humanities Center sponsored events
  • Geballe Research Workshops
  • Humanities departments at Stanford
  • Humanities-oriented conferences and lectures by other Stanford departments

The Humanities Center receives numerous co-sponsorship requests. Humanities departments may be considered for a limited number of co-sponsorship requests per academic year. All co-sponsorship requests should be directed to Andrea Davies, Associate Director (ardavies@stanford.edu) for approval review.

Space may not be used for:

  • Administrative functions
  • Social events
  • Student Services
  • Receptions not in conjunction with conferences or lectures
  • Dinners whether in conjunction with conferences or lectures or not
  • Classes or groups for weekly meetings
  • Any event that is not free and open to the Stanford community or general public

The Humanities Center has priority in using these meeting rooms and may, in unusual circumstances, have to override another group’s reservation. If this should be necessary, we will notify you as soon as possible.

All fees are due two (2) weeks from receipt of confirmation agreement.

An additional cleaning fee of $150 will be charged to users. Please provide your department PTA for billing.

Events held on Saturday and/or Sunday must submit a cleaning request at http://bgm.stanford.edu/ to pay weekend janitorial fees in addition to rental fees. Extra charges for damages to space, furnishings, and/or equipment will be billed to user.

AVAILABLE SPACES:

Levinthal Hall

  • Capacity: 107 people seated
  • Chairs: 100 formal, other folding
  • Lectern: 1
  • AV equipment: Smart Panel system including speaker system, 1 microphone attached to lectern, 4 handheld microphones (with 4 tabletop mic stands), 2 lavalier microphones, projection screen, and VGA laptop connection. A work order to Event Services Group requesting a technician to operate the equipment is highly recommended
  • Availability:
    • Monday-Friday: 4:00 pm - 10:00 pm including time for set-up and teardown.
    • Saturday-Sunday: all day
    • For conferences only, Levinthal Hall can be made available all day on Friday. 
  • Fees:
    • Monday-Thursday - After 4 pm: $300
    • Friday - Sunday: $400

Board Room

  • Capacity: 45 people seated
  • Chairs: 45
  • Lectern: 1
  • Tables: 1 oval, modular table (seats 20) – This table is made up of 6 rectangular tables and 2 half moon tables. The tables can be reconfigured as desired
  • AV equipment: Wall-mounted projector, screen, and audio system operated by a control panel near screen. VGA and DVI connections for laptops. A work order to Event Services Group can be placed requesting any other equipment needed
  • Availability:
    • Monday-Friday: 4:00 pm - 10:00 pm including time for set-up and teardown (Exception: Tuesdays only after 2:00 pm)
    • Saturday-Sunday: all day
    • The Board Room may be made available during the day upon special request
  • Fees:
    • Monday-Thursday: $250
    • Friday-Sunday: $300

Your reservation is not final until you have transferred the reservation fees by journal transfer to our PTA 1026512-100-AABAM. When routing online, please send to Najwa Salame (salame@stanford.edu) as "approver" and cc: Patricia Terrazas (pterraza@stanford.edu).

RESERVATIONS
Reservations are continuously accepted for consideration having been submitted no less than 72 hours prior to event. Please submit an online request reservation form.

CONFIRMATIONS

The Confirmation Agreement outlines reservation details for space usage. Upon receipt, it is to be signed and returned. An "Events Checklist" is also included and describes in length event planning at the Humanities Center. It is your responsibility to read and comply with this agreement.

CANCELLATIONS
A $50.00 cancellation fee will apply if notice of cancellation is given less than two weeks prior to reservation date.

 

Guidelines

  • The Humanities Center is designed to provide a quiet atmosphere in which Humanities Center Fellows carry out their research and writing. All groups using Levinthal Hall or the Board Room should make every effort to maintain this atmosphere. No loud activities are permitted at any time.
  • Guests have access to the following spaces: Levinthal Hall, lobby, restrooms adjacent to the lobby, and the Board Room. All other spaces are off limits. Please be aware that an alarm will sound if anyone leaves Levinthal Hall through the double doors to the adjacent Fellows' wing after 5:00 p.m. weekdays or any time on the weekend.
  • Any conference using Levinthal Hall is required to bring a person to set up in the lobby to field inquiries. Humanities Center staff is not available to answer questions for conference participants.
  • Limited food and drink served in conjunction with your event is permitted (except none allowed in Levinthal Hall). Please contact the Office Coordinator to work out the specifics for your event.
  • No kitchen facilities are available. Catered events must adhere to specific room protocol (refer to "Events Checklist"). You will be billed for any damage to the carpet, furnishings, and/or equipment.
  • If using the Board Room, note the tables are modular and can be reconfigured as desired.
  • No smoking is allowed indoors, outdoors, or near windows or doorways.
  • A/V capabilities include a Smart Panel in Levinthal Hall and and a similar control panel available in the Board Room (see facilities description for details). The Center cannot provide any technical support for your event. You must request technical support and any additional equipment required from Events and Labor Services, http://bgm.stanford.edu/groups/els/index. Please refer to the "Events Checklist."
  • Only painter's tape should be used to affix fliers to walls. You will be charged for any damages from use of non-approved adhesive.
  • In order to comply with Stanford University policy regarding children in the workplace, all minors must be accompanied by an adult and remain under adult supervision while in the building or on the premises.
  • If you are using a caterer, we recommend the following companies, all of whom are familiar with our facilities. If you would like to use another caterer, please arrange to meet them at the Center and do a walk-through of the facilities in advance of your event.
  • Only one key will be given out per event. The key recipient is responsible for meeting caterers, Event Services, etc.
  • Key pick-up and return: When picking up a key for your event, please be aware that our office hours are Monday through Friday, 8:00 am-5:00 pm (closed noon-1:00 pm for lunch.) Please return the key the following business day during office hours.