You are here

Reserving Space

(As of 7/1/2022) Room reservation requests are being accepted for in-person and/or teleconference events (all virtual and/or hybrid). Please check back soon for the reservation form. Confirmations will be sent out and scheduled by order in which received.


Use of space at the Stanford Humanities Center is limited to academic events such as lectures, conferences, and seminar meetings that are free and open to the public.


We offer conference and meeting spaces that have been upgraded as “Zoom Rooms” with teleconferencing capabilities and functions for hosting virtual events, hybrid, or in-person only (without teleconference).

Main conference rooms (Levinthal Hall and Board Room) are equipped with high-quality 4k-cameras, multi-directional microphones, high-range speaker systems, HD projector, and retractable screens.  A mobile a/v cart used in other smaller spaces is also available for teleconference events.  Guests have access to lobby restrooms.

Building access is through Lenel Card Reader: accurate start/end times must be provided in advance for programming unlock/lock times. (The Humanities Center remains locked at all times, including normal hours of operation (8:00 a.m. to  5:00 p.m.)

Use of outdoor spaces (SHC Levinthal patio and/or Watt patio) require separate reservations and/or fees. It is highly recommended Kennedy Grove be reserved at 25Live to avoid any potential scheduling conflict adjacent to SHC patio areas mentioned above.


ELIGIBILITY

All departments of Stanford University are eligible to use the facility according to the following priorities:

  • Humanities Center sponsored events
  • Humanities Research Workshops
  • Humanities departments at Stanford
  • Humanities-oriented conferences and lectures by other Stanford departments

Due to the large volume of co-sponsorship requests, humanities departments may be considered for a limited number of co-sponsorship requests per academic year (nominal fee applies). All co-sponsorship requests should be temporarily directed to Humanities Center Building Manager/Reservations Administrator, Patricia Terrazas (pterraza@stanford.edu) for review.

In rare and unusual circumstances, the Humanities Center exercises priority in use of its meeting rooms and may have to override another group’s reservation. If this should be necessary, we will notify you as soon as possible.


AVAILABLE SPACES:

Levinthal Hall — Capacity/distancing: 107/60
NOTE: Requires hiring an a/v technician for any teleconference event

  • Lectern with microphone
  • Wi-fi connectivity
  • Three 4k-resolution cameras (soon becomes 4 cameras)
  • Overhead/ceiling mics and high-range speakers; Additional mics include 3 handheld; 2 lavaliers
  • HD projector and retractable screen
  • iPad to join network/platform
  • Creston control panel to operate equipment (operated only by a/v technician)

Rates

  • $600 without teleconferencing
  • $1,200 with teleconferencing
  • $500 weekend surcharge



Board Room (optional a/v technician) — Capacity/distancing: 48/20
  • Lectern
  • Large conference table (modular tables that can be re-arranged, seats 18/9)
  • Wi-fi connectivity
  • Two 4k-resolution cameras (soon becomes 1 camera)
  • Overhead ceiling mics
  • High-range speakers
  • HD projector and retractable screen
  • iPad to join network/platform and operate equipment

Rates

  • $300 without teleconferencing
  • $600 with teleconferencing
  • $500 weekend surcharge

SHC Patio — Capacity: 8-100

  • 2 Separate areas for outdoor meeting/reception events 
  • Small area: fabric sofa, chairs and wood end tables (capacity 8-12)
  • Large area: open, empty space for set-up of meetings, buffets, reception events (capacity up to 100)
  • Space heaters
  • Shade umbrellas
  • Vicinity:  Tresidder (public parking), Faculty Club, Black Community Services Center, Papua New Guinea Sculpture Garden, Windhover Meditation Center, Kennedy Grove, Roble Gym (public parking)

All rooms feature wi-fi connectivity through the Stanford network, accessible entrances/exits, nearby restrooms, and additional high-performance, portable air purifiers to enhance ventilation of the building's existing HVAC system.

RESERVATIONS
Reservations are continuously accepted for consideration having been submitted no less than 72 hours prior to event. 

CONFIRMATIONS
The Confirmation Agreement outlines reservation details for space usage. Upon receipt, it is to be signed and returned. An "Events Checklist" is also included and describes in length event planning at the Humanities Center. It is your responsibility to read and comply with this agreement.

Guidelines

  • The Humanities Center is designed to provide a quiet atmosphere in which Humanities Center Fellows carry out their research and writing. All groups using Levinthal Hall or the Board Room should make every effort to maintain this atmosphere. No loud activities are permitted at any time.
  • When reserving Levinthal Hall and/or the Board Room, guests have access to the main lobby and adjacent restrooms. All other spaces are off limits.
  • Any conference using Levinthal Hall is required to bring a person to set up in the lobby to field inquiries. Humanities Center staff is not available to answer questions for conference participants.
  • All day conferences require a midday custodial refresh of restrooms.
  • Limited food and drink served in conjunction with your event is permitted (except none allowed in Levinthal Hall). Please contact the Reservations Administrator to work out the specifics for your event.
  • No kitchen facilities are available. Catered events must adhere to specific room protocol (refer to "Events Checklist"). You will be billed for any damage to the carpet, furnishings, and/or equipment.
  • If using the Board Room, note the tables are modular and can be reconfigured as desired.
  • No smoking is allowed indoors, outdoors, or near windows or doorways.
  • A/V modifications are in progress.
  • Only painter's tape should be used to affix fliers to walls. You will be charged for any damages from use of non-approved adhesive.
  • In order to comply with Stanford University policy regarding children in the workplace, all minors must be accompanied by an adult and remain under adult supervision while in the building or on the premises.
  • If you are using a caterer, we have a list of recommended caterers all of whom are familiar with our facilities. If you would like to use another caterer, please arrange to meet them at the Center and do a walk-through of the facilities in advance of your event.
  • Building access is by Lenel card reader: accurate start/end times must be provided in advance for programming.