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Reserving Space

Use of space at the Stanford Humanities Center is limited to academic events such as lectures, conferences, and seminar meetings that are free and open to the public.
 

We aplogize for any inconvenience, but there are no in-person events being scheduled at this time. Check back in the coming weeks for updates about our efforts to broaden audience participation and access through new digital, hybrid (in-person), and/or online-only format experiences.

In the meantime, please visit our events calendar for upcoming online activities.


ELIGIBILITY

All departments of Stanford University are eligible to use the facility according to the following priorities:

  • Humanities Center sponsored events
  • Humanities Research Workshops
  • Humanities departments at Stanford
  • Humanities-oriented conferences and lectures by other Stanford departments

The Humanities Center receives numerous co-sponsorship requests. Humanities departments may be considered for a limited number of co-sponsorship requests per academic year. All co-sponsorship requests should be directed to Andrea Davies, Associate Director (ardavies@stanford.edu) for approval review.

Space may not be used for:

  • Administrative functions
  • Social events
  • Student Services
  • Receptions not in conjunction with conferences or lectures
  • Dinners whether in conjunction with conferences or lectures or not
  • Classes or groups for weekly meetings
  • Any event that is not free and open to the Stanford community or general public

The Humanities Center has priority in using these meeting rooms and may, in unusual circumstances, have to override another group’s reservation. If this should be necessary, we will notify you as soon as possible.

Events held on Saturday and/or Sunday must submit a cleaning request at http://bgm.stanford.edu/ to pay weekend janitorial fees in addition to rental fees.

AVAILABLE SPACES:

Levinthal Hall

  • Capacity: 107 people seated (Modified capacity limits TBD)
  • Chairs: 100 formal, other folding
  • Lectern: 1
  • AV equipment: Equipment modifications in progress
  • Availability:
    • Monday-Friday: 4:00 pm - 10:00 pm including time for set-up and teardown.
    • Saturday-Sunday: all day
    • For conferences only, Levinthal Hall can be made available all day on Friday. 
  • Fee modifications pending 



Board Room

  • Capacity: 45 people seated (Modified capacity limits TBD)
  • Chairs: 45
  • Lectern: 1
  • Tables: 1 oval, modular table (seats 20) – This table is made up of 6 rectangular tables and 2 half moon tables. The tables can be reconfigured as desired
  • AV equipment: Equipment modifications in progress
  • Availability:
    • Monday-Friday: all day (Exception: Tuesdays only after 2:00 pm)
    • Saturday-Sunday: all day
    • The Board Room may be made available during the day upon special request
  • Fee modifications pending

Your reservation is not final until you have transferred the reservation fees by journal transfer to our PTA 1026512-100-AABAM. When routing online, please send to Najwa Salame (salame@stanford.edu) as "approver" and cc: Patricia Terrazas (pterraza@stanford.edu). Please include the date and title of your event in the description.


RESERVATIONS
Reservations are continuously accepted for consideration having been submitted no less than 72 hours prior to event. 

CONFIRMATIONS
The Confirmation Agreement outlines reservation details for space usage. Upon receipt, it is to be signed and returned. An "Events Checklist" is also included and describes in length event planning at the Humanities Center. It is your responsibility to read and comply with this agreement.

 

Guidelines

  • The Humanities Center is designed to provide a quiet atmosphere in which Humanities Center Fellows carry out their research and writing. All groups using Levinthal Hall or the Board Room should make every effort to maintain this atmosphere. No loud activities are permitted at any time.
  • Guests have access to the following spaces: Levinthal Hall, lobby, restrooms adjacent to the lobby, and the Board Room. All other spaces are off limits. Please be aware that an alarm will sound if anyone leaves Levinthal Hall through the double doors to the adjacent Fellows' wing after 5:00 p.m. weekdays or any time on the weekend.
  • Any conference using Levinthal Hall is required to bring a person to set up in the lobby to field inquiries. Humanities Center staff is not available to answer questions for conference participants.
  • All day conferences require a midday custodial refresh of restrooms.
  • Limited food and drink served in conjunction with your event is permitted (except none allowed in Levinthal Hall). Please contact the Reservations Administrator to work out the specifics for your event.
  • No kitchen facilities are available. Catered events must adhere to specific room protocol (refer to "Events Checklist"). You will be billed for any damage to the carpet, furnishings, and/or equipment.
  • If using the Board Room, note the tables are modular and can be reconfigured as desired.
  • No smoking is allowed indoors, outdoors, or near windows or doorways.
  • A/V modifications are in progress.
  • Only painter's tape should be used to affix fliers to walls. You will be charged for any damages from use of non-approved adhesive.
  • In order to comply with Stanford University policy regarding children in the workplace, all minors must be accompanied by an adult and remain under adult supervision while in the building or on the premises.
  • If you are using a caterer, we have a list of recommended caterers all of whom are familiar with our facilities. If you would like to use another caterer, please arrange to meet them at the Center and do a walk-through of the facilities in advance of your event.
  • Building access card reader installation is in progress.